How to export a PST file from Microsoft Outlook

How to export a PST file from Microsoft Outlook

in Microsoft Office

Use the accordion below to select your version of Microsoft Outlook

NB: Before you begin please clear your Junk Mail and Deleted Items to avoid unnecessary bloat

  1. Select File from Top Navigation tabs
  2. Select Options > Advanced
    export-pst-file-microsoft-outlook
  3. Navigate to the Export section and select Export
    export-pst-microsoft-outlook-2010
  4. Select “Export to a file” and then select Next
  5. Select Outlook Data File (.pst) and then select Next
  6. Select the account that you want to export (this should be the top level item; this enables exporting all mail, calendar, contacts, tasks, and notes, if applicable, for that account). Ensure “Include subfolders” is ticked and select Next
    export-outlook-data-file
  7. Select Browse and select where you want to save the Outlook Data File (.pst).  Enter a file name and select OK to continue
  8. Select Finish

 

  1. Select the File menu > Import and Export
  2. Select “Export to a file” and then select Next
  3. Select Personal Folders File (.pst) and then select Next
  4. Select the account that you want to export (this should be the top level item; this enables exporting all mail, calendar, contacts, tasks, and notes, if applicable, for that account). Ensure “Include subfolders” is ticked and select Next
  5. Select Browse and select where you want to save the Personal Folders File (.pst). Enter a file name and select OK to continue
  6. Select Finish

 

NB: If you have multiple accounts, repeat steps for each account, saving each .pst file as a different name

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